SCAJ2019, the biggest specialty coffee event in Asia!

Exhibitor Applications
Thank you very much for your continued support of SCAJ.
Application is already closed.
Special benefits for early applicants are ready again this year! ≫ Click here for more information.
Advantages of participating in SCAJ
Advantages 1
The exhibition's target is clear,
thus offering opportunities
for business expansion and product publicity.
Not only coffee industry experts and professionals but also general guests and future professionals will participate. Attendees have given highly positive feedback on the displays of new products and information made available, and the various seminars held.
■SCAJ2018 category, by industry (to the right chart)
Advantages 2
Every year, satisfaction is high
among Exhibitors and visitors alike.
■About the exhibition
■Want to participate next year or in the next exhibition
Advantages 3
The number of exhibitors and visitors grows every year.
In 2019, all SCAJ sponsored competition will be held throughout stages at the venue! It will boost for more exhibitors and visitors.
■The number of Exhibitors and visitors
Become Exhibitor
Exhibitor
applications open
12:00 - (noon) on March 8 (Fri) Apply here : Click here to apply
*If you wish to apply via fax or e-mail, please take contact to SCAJ2019 Conference Office.
Application
【Primary application due date】
【Secondary application due date】

【Early entry】by April 19(Fri)
【Final】 by May 31(Fri)
【About early application】
Only SCAJ members are eligible for special benefits.
Click here for more information.
Payment due dates for
exhibition booth fees
【Primary application due date】
【Secondary application due date】
【Early entry】by May 15(Wed)
【Final】 By June 12(Wed)
【Cancellations】
If you wish to cancel after applying for participation, make sure to submit a request in writing.
Click here for more information.
Exhibitor
orientation
June 19(Wed) 14:00 – 16:00
【Venue】AP Hamamatsucho
■Detailed explanation of regulations 
■Presentation of venue layout
■Booth position draw
An Exhibitor Manual containing in-depth information on exhibition-related regulations, applications and schedule, etc. will be distributed, and the preparations required before the event will be discussed.
Application documents
due for submission
By July 12 (Fri)
■ Application for booth decorations, electricity, water and demonstrations
■Application documents will be discussed and distributed
at the Exhibitor Orientation.
Please submit the documents indicated in the Exhibitor Manual.
Contact the SCAJ2019 Conference Office should you have any questions.
Sending
various materials
Mid July - late August
Invitation card・Exhibitor bag etc.Issue shipping
【Invitations】
Will be sent out to exhibitors in Japan.
Please feel free to give them out to partner companies and new customers.
【Exhibitor Badges】
Will be sent out to exhibitors in Japan.
*Extra charges apply for any additional materials.
Booth
installation dates
September 9(Mon) ,10(Tue)
SCAJ2019 September 11th (Wed) ,12th (Thu) , 13th (Fri)
The above schedule may change without previous notice. For more information, see the Exhibitor Manual.
Special benefits for SCAJ members. *Please make sure to read below.
Application deadline will be in two steps as in last year, Primary due date (Early entry) and Secondary due date (Final) , to offer special benefits for SCAJ member company for early entry. It applies to new companies who became members at application. (Semi-standard booth exhibitors are not eligible)
Click here if to apply for SCAJ corporate membership.
【Primary application due date(Early entry)】By April 19(Fri), 2019
【Secondary application due date(Final)】By May 31(Fri), 2019
Preferential Content (1)Early entry (2)Application for space
equivalent to multiple booths
(applications for space equivalent to four booths or more)
(3)Major Exhibitors (applications for space equivalent to eight (8) booths or more)
Option to early transport items
into the venue
(extension of time)
Privileges of booth space location drawing
(on the day of the Exhibitor Orientation)(*1)
Selection of booth position before the
Exhibitor Orientation(*2)
Use of “Exhibition Period Vehicle Pass”
(for those who wish to use it)(*3)
Removal of booth height limit(*4)
(*1) Limited to SCAJ member that have applied for space equivalent to less than four(4) booths and have paid the exhibition fee by the appointed due date.
(*2) Lots drawn if ,more than one company apply for the same position.
(*3) ”Exhibition Period Vehicle Pass” only allow you to park your vehicle for short period. You cannot park your vehicle for more than 10 minutes.
(*4) Extension to as high as 7.0 m without set back of usual height limitation 4.0 m.(Please consult us when you need more than 7.0 m height)
Exhibition Booths
Basic booth(Standard booth / Semi-standard booth)
Exhibition fees include the following fees for the installation of a basic booth.
Standard booth (booth for general exhibitions)
Size: W3.0m×D3.0m×H2.7m per booth (space assigned: 9m²)
Contents General display booth (tasting allowed)
Spaces available 300 booths (appx)
Exhibition fees (tax-included)
・SCAJ members’ special price:
JPY 360,000/booth
・Non- members’ price:
JPY 410,000/booth
・Corner booth reservation:
+JPY50,000 / corner
*Corner booths (at corners) will be 20-30. Corner booths may be limited, and the application will be accepted on a first-come, first-served basis. No panels will be placed on the passageway side in corner booth installations.
(A) Example of line of one to three booths
Basic
facilities
■2 side walls/1 back wall/white
■2 arm spotlights
■1 Exhibitor name plate (parapet signboard)
■Power outlets: 1 single-phase 100V-500W outlet
(B) Space with no separation panels;
 Example of block of 4 booths or more
The Exhibitor can freely design and use multiple sections (multiple 3m×3m spaces).
* Only the display space is provided, without any of the basic facilities included in basic booths.Please ask about surface area, specifications, requirements and other aspects.
■Please inquire about decoration regulations.
(2) Semi-standard booth
  (booths suitable for small-scale exhibitions)
Size: W3.0m×D2.0m×H2.7m per booth (space assigned: 6m²)
Contents Small-scale display booth (tasting allowed)
Spaces available 30 booths (appx)
Exhibition fees (tax-included) ・SCAJ members’ special price:
 JPY 216,000/booth
・Non- members’ price:
 JPY 270,000/booth
・Corner booth reservation:
+JPY50,000 / corner
*Corner booths (at corners) will be 20-30. Corner booths may be limited, and the application will be accepted on a first-come, first-served basis. No panels will be placed on the passageway side in corner booth installations.
Basic booth specifications ■2 side walls (1 panel each)/1 back wall
/white
■1 Exhibitor name board
(company name signboard on the back wall)
* Arm spotlights and power outlets not included.
 If required, please inquire separately to the Exhibition Secretariat.
* You can apply for space equivalent to up to two booths.
Seminars and Presentations
* If you require interpreting, please inquire separately with the SCAJ2019 Conference Office (paid service).
(3) Producing country seminar
 (Priority given to producing countries/SCAJ members)
Spaces available 20 organizers (appx)
Exhibition fees (tax-included) With exhibition: JPY 260,000/seminar
Without exhibition: JPY 310,000/seminar
■Venue: Conference Tower 101/102 or special venue in the hall
■Contents: presentation + tasting or cupping
■Duration: 90 minutes (once during the period)
■Basic facilities: microphone, speaker, projector, screen
(4) Company seminar
 (Priority given to SCAJ members)
Spaces available 10 organizers (appx)
* Lots drawn in the presence of a large number of applications.
Exhibition fees (tax-included) ・SCAJ members’ special price:
  JPY 260,000/seminar
・Non- members’ price:
 JPY 310,000/seminar
■Venue: room on the mezzanine level in the exhibition hall (theater format)
■Contents: coffee-related seminar
■Duration: 90 minutes (once during the period)
■Basic facilities: microphone, speaker, projector, screen
(5) Seminar or workshop
Spaces available 5 organizers (appx)
* Lots drawn in the presence of a large number of applications.
Exhibition fees (tax-included)
・SCAJ members’ special price:
JPY 310,000/seminar or workshop
・Non- members’ price:
JPY 360,000/seminar or workshop
■Venue: Conference Tower 101/102 or special venue in the hall
■Contents: coffee-related seminar or workshop (tasting allowed)
■Duration: 90 minutes (once during the period)
■Basic facilities: microphone, speaker, projector, screen
(6) Stage presentation
 (Priority given to SCAJ members)
Spaces available 3 organizers (appx)
* Lots drawn in the presence of a large number of applications.
Exhibition fees (tax-included)
・SCAJ members’ special price:
JPY 310,000/presentation
・Non- members’ price:
JPY 360,000/presentation
■Venue: special venue in the hall(plans)
■Contents: coffee-related presentation
■Duration: 120 minutes (once during the period)
■Basic facilities: microphone, speaker, projector, screen
* Contents shown are subject to change. Please check.
SCAJ2019 Venue information
* Contents shown are subject to change. Please check.
About Exhibitor Applications
About Exhibitor Applications
Exhibitor requirements Must be a manufacturer (company or individual), trading company, information media outlet, organization or association, etc. that is involved in spreading and popularizing specialty coffee, or that handles products, services or publications, etc. that contribute to the development of the coffee industry in Japan and worldwide
Exhibition area The exhibition area is scheduled to be divided into five zones. (Plans)
(1)Official sponsor zone(Plans)
The zone where the official sponsors, associated media outlets and related associations of SCAJ2019 set up their displays
(2) Standard booth zone (3)Semi-standard booth zone
The zone where standard and semi-standard Exhibitors can set up their displays regardless of SCAJ membersship status
(4) Stage area(5)Organizer space zone
Zone used for competitions, corporate seminars, workshops and displays by parties related to the association
How to apply To apply, please fulfill in the required entries on the official website.
* Applications that the organizers do not deem to be in line with the purport of the exhibition may be rejected.(e.g. exhibitor applications by companies or associations that do not meet participation requirements).
Application due date ・Primary application due date (early entry): April 19 (Fri),2019
・Secondary application due date (final): May 31 (Fri), 2019
* Applications will close once all scheduled spaces have been assigned, regardless of the application due date.
* Early entrants will enjoy special benefits. For more information, see "Special benefits for early applicants" or "How to Become Exhibitor"
Paying
the exhibition fees
Once your exhibitor application is confirmed, the SCAJ2019 Conference Office will send you an invoice; please pay the participation fee into the specified account. You must adhere to the remittance due date indicated on the invoice (bank fees are payable by the Exhibitors.)
Your application will officially be considered complete once payment is confirmed.
Due date for the payment of exhibition booth fees
・Payment due date for the primary application period: May 15 (Wed), 2019
・Payment due date for the secondary application period: June 12 (Wed), 2019
Changes and cancellation
■Changes to the Number of exhibition spaces
Make sure to contact the SCAJ2019 Conference Office for changes. Please note that you will be charged a cancellation fee if you decrease the number of Spaces.
■ Cancellations
Please submit letters in writing when you make cancellation after registration. Also note that you will be charged a cancellation fee as follows.
・June 12(Wed) or before : 50% of participation fee
・June 13(Thu) or later : 100% of participation fee
Expenses not included
in the Exhibition fee
■Exhibitor’s costs of booth decoration, transporting items into the venue and running the booth.
■Expenses for electrical facilities other than the following, if required:Basic electrical facilities (2 arms spotlights, 1 single-phase 100V-500W power outlet)
* Arm spotlights and power outlets are not included into semi-standard booths.
■Expenses for plumbing facilities inside the booth, if required
 (Shared sinks and grinders will be installed in the exhibition venue).
■Labor costs for staff or interpreters inside the booth, if required
■Additional equipment on top of basic ones listed above.
Joint displays Basically one Exhibition booth applies to one brand (or company) even with multi booth registration, however, joint displays upon application by multiple corporations, associations or brands are also allowed provided that the requirements indicated below are met.
Also, in the case of joint displays, one managing company and its representative (the person who will serve as liaison) will be appointed, and payments of participation fees, as well as other payments required, will be made by the managing company.
■Joint display requirements
(1) Organizations that comprise multiple companies or associations
(2) Group companies, associated companies or brands, etc. linked by capital relationships.
(3) Companies, associations or brands, etc. that are implementing or planning projects based on joint businesses or collaborations
* The SCAJ Conference Committee will make decisions and response to any exhibitor applications that are made by multiple companies but do not qualify as joint displays.
Number of spaces
applied for
Please take into account your company’s place of presentation, stock, visitor queue area and tasting space when applying for booth space. Areas outside of the Exhibitor’s space and passageways are not allowed to be used for PR or the queue area. Please limit displays to the booth area.
Determining booth position The organizer decides booth position and venue layout upon taking into account official sponsors, number of booths, and display contents, among other factors. * Details will be discussed at the Exhibitor Orientation.
Special benefits for
early applicants
* For SCAJ members companies.
Exhibitors who apply by the primary application due date (early application) for space equivalent to Four(4) standard booths or less are eligible for special benefits when transporting items into the venue (Applications will be deemed complete upon payment confirmation).
Special benefits will be applied to SCAJ member companies as well as new members who became members at registration. (Semi-standard booth exhibitors are excluded regardless of the number of booths)*Please consult SCAJ Conference Office for details.
About the Exhibitor Orientation Session June 19(Wed), 2019
Subjects discussed will include regulations concerning the exhibition, Exhibitor Rules, decoration regulations, application entries, and application methods. The SCAJ2019 Exhibitor Manual will also be distributed on the day. *See “ How to Become Exhibitor”(p.6)
Notes
As a general rule, official sponsors and Exhibitors occupying space equivalent to Four(4) or more booths will be given priority right to choose the position of their booths. Other than that, decisions will be made by drawings at the Exhibitor Orientation.
Each individual booth includes basic facilities; if you wish to change/add facilities, or to have other equipment available, apply to the SCAJ2019 Conference Office with the relevant application form in the Exhibitor Manual.
If you wish to hold a paid seminar, event or workshop, adjustments will need to be made in relation to venue availability, etc., so please make sure to discuss the matter in advance with the SCAJ2019 Conference Office.
In the event that holding the exhibition should be difficult due to a natural disaster or other unforeseen circumstances, the exhibition may be postponed or suspended at the organizer’s discretion. Please note that exhibition fees and other associated payments are non-refundable.
Contact the SCAJ2019 Conference Office should you have any questions on other matters.
SCAJ2019 Conference Office
■Event & Convention House, Inc
Shuwa Okachimachi Bldg.8F, 4-27-5 Taito Taito-ku,Tokyo 110-0016 Japan
・TEL:+81-3-3831-2698 FAX:+81-3-5807-3019 
・EMAIL: info@scajconference.jp
*Weekdays 10:00~18:00(JST)
Organizer
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