About Exhibitor Applications
||Must be a manufacturer (company or individual), trading company, information
media outlet, organization or association, etc. that is involved in spreading
and popularizing specialty coffee, or that handles products, services or
publications, etc. that contribute to the development of the coffee industry
in Japan and worldwide
||The exhibition area is scheduled to be divided into five zones. (Plans)
（1）Official sponsor zone（Plans）
The zone where the official sponsors, associated media outlets and related
associations of SCAJ2018 set up their displays
（2） Standard booth zone ／ （3）Semi-standard booth zone
The zone where standard and semi-standard Exhibitors can set up their displays
regardless of SCAJ membersship status
（4） Stage area ／（5）Organizer space zone
Zone used for competitions, corporate seminars, workshops and displays
by parties related to the association
|How to apply
||To apply, please fulfill in the required entries on the official website.
* Applications that the organizers do not deem to be in line with the purport
of the exhibition may be rejected.(e.g. exhibitor applications by companies
or associations that do not meet participation requirements).
|Application due date
||・Primary application due date (early entry): April 27 (Fri),2018
・Secondary application due date (final): May 31 (Thu), 2018
* Applications will close once all scheduled spaces have been assigned,
regardless of the application due date.
* Early entrants will enjoy special benefits. For more information, see
"Special benefits for early applicants" or "How to Become
the participation fee
||Once your participation application is confirmed, the SCAJ2018 Conference
Office will send you an invoice; please pay the participation fee into
the specified account. You must adhere to the remittance due date indicated
on the invoice (bank fees are payable by the Exhibitors.)
Your application will officially be considered complete once payment is
Due date for the payment of exhibition booth fees
・Payment due date for the primary application period: May 15 (Tue), 2018
・Payment due date for the secondary application period: June 15 (Fri),
|Changes and cancellation
■Changes to the number of exhibition spaces
Make sure to contact the SCAJ2018 Conference Office for changes. Please
note that you will be charged a cancellation fee if you decrease the number
If you wish to cancel after submitting your participation application,
please submit a request in writing. Also note that you will be charged
a cancellation fee if you cancel after the following dates.
・June 15 (Fri) or before：Cancellation Penalty 50% of the participation
・June 16 (Sat) or later：100% of the participation fee
|Expenses not included
in the participation fee
■Exhibitor's costs of interim decorating its own booth, transporting items
into the venue and running the booth
■Expenses for electrical facilities other than the following, if required:Basic
electrical facilities (2 arm spotlights, 1 single-phase 100V-500W power
* Arm spotlights and power outlets are not included into semi-standard
■Expenses for plumbing facilities inside the booth, if required
(Shared sinks and grinders will be installed in the exhibition venue).
■Labor costs for staff or interpreters inside the booth, if required
* If you wish to have a corner booth and are applying for space equivalent
to less than Four
booths, please state this in your application. You will be charged the
regular standard booth participation fee + an additional fee of JPY 50,000/booth.
Lots will be drawn if a large number of applications are submitted.
||As a general rule, one brand (corporate entity) should be on display at
each booth even for exhibitors with multiple booths; however, joint displays
upon application by multiple corporations, associations or brands are also
allowed provided that the requirements indicated below are met.
Also, in the case of joint displays, one managing company and its representative
(the person who will serve as liaison) will be appointed, and payments
of participation fees, as well as other payments required, will be made
by the managing company.
* The SCAJ Conference Committee will make decisions and response to any
exhibitor applications that are made by multiple companies but do not qualify
as joint displays.
■Joint display requirements
(1) Organizations that comprise multiple companies or associations
(2) Group companies, associated companies or brands, etc. linked by capital
(3) Companies, associations or brands, etc. that are implementing or planning
projects based on joint businesses or collaborations
|Number of spaces
||Please take into account your company's place of presentation, stock, visitor
queue area and tasting space when applying for booth space. PR in areas
outside of the Exhibitor's space/in passageways, or use of the queue areas
are not allowed. Please limit displays to the booth area.
|Determining booth position
||The organizer decides booth position and venue layout upon taking into
account official sponsors, number of booths, and display contents, among
other factors. * Details will be discussed at the Exhibitor Orientation.
|Special benefits for
* For SCAJ members companies.
||Exhibitors who apply by the primary application due date (early application)
for space equivalent to Four（4） standard booths or less are eligible for
special benefits when transporting items into the venue (Applications will
be deemed complete upon payment confirmation). SCAJ members and Exhibitors
who become members when applying to participate will likewise enjoy special
benefits when transporting items into the venue (semi-standard Exhibitors
are not eligible).
* Inquire with the SCAJ2018 Conference Office for more information.
|About the Exhibitor Orientation Session
||The SCAJ2018 Conference Office will be holding a SCAJ2018 Exhibitor Orientation
Session on July 3 (Tue), 2018. Subjects discussed will include regulations concerning the exhibition,
Exhibitor rules, decoration regulations, application entries, and application
The SCAJ2018 Exhibitor Manual will also be distributed on the day. * See
"How to Become Exhibitor"
■As a general rule, official sponsors and Exhibitors occupying space equivalent
to Four（4） or more booths will be given priority rights to choose the position
of their booths. The positions of other booths will be determined by drawing
lots at the Exhibitor Orientation Session.
■Each individual booth includes basic facilities; if you wish to change/add
facilities, or to have other equipment available, apply to the SCAJ2018
Conference Office with the relevant application form in the Exhibitor Manual.
■If you wish to hold a paid seminar, event or workshop, adjustments will
need to be made in relation to venue availability, etc., so please make
sure to discuss the matter in advance with the SCAJ2018 Conference Office.
■In the event that holding the exhibition should be difficult due to a natural
disaster or other unforeseen circumstances, the exhibition may be postponed
or suspended at the organizer's discretion. Please note that participation
fees and other associated payments are non-refundable.
Contact the SCAJ2018 Conference Office should you have any questions on